How to Manage Tasks in Atarim

Everything in Atarim ends up as a task. A client selects a button and complains about the spacing, an AI review flags a contrast problem, an email arrives from a stakeholder — all of it lands in the same place, in the same shape.

That is the point. One kind of thing to manage, wherever it came from.

Three Places to Work with Tasks

The same tasks appear in three views. None of them owns the task — they are different shapes for different jobs, and a change in one shows immediately in the others.

What a Task Holds

A task is more than a line of text. Most of what it carries was captured automatically when the feedback was left.

Moving a Task Through Its Statuses

Four statuses, presented as a slider so the sequence is obvious rather than a list of unrelated options.

1. Open the task in any of the three views.
2. Move the status slider to the stage the work has reached. The change saves immediately and everyone else sees it.
3. On Boards, drag the card between columns instead — it does the same thing.

Priority

Four levels, set independently of status — a task can be Open and Critical, or In Progress and Low.

Assigning and Notifying

One person is responsible for a task. Everyone else who needs to know gets notified instead, which keeps the assignee field meaningful.

1. Open the task and find the Assign Team Member control.
2. Search for the person and select them. Only people assigned to the project appear in the list.
3. Add anyone else who needs visibility to the notified people. They receive updates without owning the work.

Assignment is covered in full separately. Discover Assigning Projects And Tasks

The Conversation on a Task

Comments are where most of the work happens. The comment box carries more than text.

Editing and Deleting Comments

1. Open the Actions menu on a comment.
2. Choose Edit to change it. An edited comment is marked Edited, so the history stays honest.
3. Choose Delete to remove it. A confirmation appears first.

Canned Responses

If you find yourself typing the same reply repeatedly — “thanks, we’ll take a look”, “this is live now, can you confirm?” — save it once and insert it instead.

1. In the comment box, open the canned response control. Your Canned Response Templates open, with a search box.
2. Find the template you want and select Use Template. The text is inserted, ready to edit before posting.
3. To build your library, select Add a Canned Response.

Renaming a Task

Tasks created from feedback take their title from what the person wrote, which is rarely a good task name. Renaming keeps a list scannable.

1. Open the task from the Inbox or Boards.
2. Select the task title at the top of the panel. It becomes editable in place.
3. Type the new name, then press Enter or click outside the field. The change saves automatically.

Tags and Pinning

Tags are your own categories, and they are what makes filtering useful later. Type a new tag and press Enter to create it.

1. Open the task and find Add Tags.
2. Type a tag name. Existing tags are suggested as you type; press Enter to create a new one.

Pinning flags a task so you can find it again without searching. Select Pin Task on the task, or Pin selected tasks from the bulk toolbar to pin a batch. Unpin Task removes the flag.

Due Dates and What Their Colours Mean

A due date is not just a field — the task’s date indicator changes colour as the deadline approaches, so an overdue task is visible without opening anything.

1. Open the task from the Inbox, Boards, or Collaborate.
2. Select the Due Date field to open the date picker.
3. Choose the date. It saves automatically and is visible to everyone on the project.

Getting Back to Where a Task Came From

A task tells you what somebody wanted changed. It does not always tell you what they were looking at, which is where the context controls come in.

• Go To Task — opens the page the feedback was left on, with the task in view. The fastest way to settle “which button did they mean?”
• Technical Details — the element path, screen resolution, browser, and operating system. If a developer cannot reproduce something, the recorded resolution is usually the answer.
• Copy task link — a direct link to the task, for sharing outside Atarim.

Remapping a Task to a Different Element

Tasks are anchored to a specific element on the page. If that element changes during development, the anchor stops matching — the task still exists, but Atarim can no longer point at the thing it was about. Remapping fixes it without losing anything.

1. Open the task in Collaborate, on the page it belongs to. If the anchor has broken, Technical Details shows Element not found on this page.
2. Expand Technical Details and find the Element Path row. The remap control sits alongside it, tooltipped Remap to different element.
3. Select the remap control. You are put into selection mode on the page, the same as leaving new feedback — hovering highlights elements.
4. Select the element the task should now point at. A confirmation reads Task remapped to new element.
5. Check the pin landed where you expected. If not, remap again — there is no limit.

Deleting a Task

Tasks can be removed from any view, and it is worth knowing where the control sits in each because it is not in the same place.

1. From the Inbox or Boards, open the task and select the delete control.
2. From Collaborate, scroll to Technical Details and select Delete this task.
3. Confirm when prompted. The task is removed.

Working Through Tasks in Bulk

After a review round, handling tasks one at a time is the slow way. Selecting a batch first turns a morning into a few minutes.

1. In the Inbox or on Boards, hover a task to reveal its checkbox.
2. Select the tasks you want, or use Select all visible tasks. The selection respects your filters, which is what makes it safe.
3. Apply a change from the bulk toolbar — status, priority, tags, notifications, Pin selected tasks, internal, or delete.
4. Select Deselect all tasks when you are done.

Benefits of Managing Tasks This Way

Example Use Cases

Known Limitations

• A task has one assignee. Use notifications for everyone else.
• Several task features are plan-gated — status and priority, canned responses, internal notes, attachments, and annotations.
• The screenshot is a moment in time and does not update when the page changes.
• Only people assigned to the project can be assigned its tasks.
• Deleted tasks cannot be recovered. Unlike projects, tasks have no archive.
• Pinning is a paid feature, gated as Pin Tasks As Important.

FAQs

Common issues

• A control shows a lock — that feature is not on your plan. The panel names the minimum plan required.
• “Screenshot not available” — the capture did not complete. Use Go To Task to see the page as it is now.
• The screenshot looks inaccurate — install the Chrome extension for more accurate captures.
• You cannot assign someone — they are not assigned to the project. Add them to it, or to its folder.
• A task’s pin is in the wrong place — the page has changed. Expand Technical Details, use the remap control, then select the correct element.
• “Element not found on this page” — the element the task was anchored to no longer exists. Use Remap to element and select its replacement.
• “Failed to remap task element” — try again. If it persists, check you are on the right page and the site is still connected.
• “Actions are disabled for this site” — comment actions have been switched off for that project. An administrator can change it.
• A bulk change hit more tasks than expected — Select all visible tasks follows your filters. Narrow them first.
• A task’s date is orange or red — orange is due within 72 hours, red is overdue. Hover for the exact figure.
• You cannot find a bookmark control — the feature is called Pin Task. Pinned tasks can be filtered for afterwards.
• A comment says “Edited” — expected. Edited comments are marked so the history stays clear.

Conclusion

Tasks are the unit everything in Atarim reduces to. Learn what one carries — the screenshot, the element, the browser, the conversation — and most questions answer themselves without going back to the person who raised it.