Credits & Usage: Tracking What Your AI Team Spends
One pool powers every review, chat, brief and workflow run — here's where to see the balance, read the feed, and set a budget per client.
Credits are what your AI team runs on. Every review, every chat reply, every workflow run and every generated brief draws from one pool, and Credits & Usage is where you see what's left and who spent the rest.
There's no billing to configure here and nothing that can go wrong by looking. It's a reporting screen with one action on it: topping up.
What It’s For
One pool, shared across everything
Your credits aren’t split by feature or by client. Page reviews, task chat, Claro, brief generation, MCP calls and workflow runs all draw from the same balance, which is why a heavy month of automation shows up as fewer credits for reviews.
A line item for every charge
The usage feed names who spent the credits, what they were doing, which site it applied to, and when. When a month runs short, you can see exactly where it went rather than guessing.
Budgets you set per client
You can carve a monthly allocation out of your pool for a specific client, so their proactive work has a ceiling you chose. Allocated credits are reserved rather than spent, so you always know how much of the pool is genuinely uncommitted.
Where your balance comes from
Your total is made up of the credits included with your plan, any recurring additions on your licence, and one-time credits you’ve bought. They land in one pool rather than separate buckets, so there’s no order of consumption to keep track of.
Who Sees What
Credits look different depending on which side of the relationship you’re on.
| Role | What they see and can do |
|---|---|
| Account Holder and Administrators | The full Credits & Usage screen in Settings, the usage feed, top-ups, and the ability to allocate a monthly budget to any client |
| Team Members and Collaborators | No access to Settings, so no balance and no feed. They can still use AI features, and their activity appears in the feed under their own name |
| Website Owners funded by you | Their project dashboard’s Credits Utilization donut only. They can’t reach Settings, see your pool, or change their allocation |
| Website Owners paying for themselves | The same donut, plus the ability to buy their own monthly credits from Get More Done rather than drawing on your pool |
Step-by-Step Guide
Opening Credits & Usage
Reading the Used Credits Bar
The bar is segmented rather than a single fill. Where you’ve allocated credits to clients, a legend appears directly beneath it with three figures.
| Figure | What it means |
|---|---|
| Used | Credits already consumed this period |
| Allocated | Credits reserved for clients but not yet spent — held against your pool rather than taken from it |
| Available | What’s genuinely free to spend, once used and allocated are both subtracted |
Reading the Usage Feed
Below the bar, every charge appears as its own row: who did it, what they did, the site it applied to, the date, and the credits that row consumed.
| What the row says | What was charged |
|---|---|
| reviewed [site name] | An AI page or design review was run against that site |
| messaged an AI on [site name] | Someone used AI chat inside a task on that site |
| clarified a task on site [site name] | Claro rewrote or clarified a task. The word task in this row links back into Collaborate |
| generated brand guidelines | Someone generated an Agency Brief or a project brief from a website URL |
Topping Up Your Credits
Seeing a Single Client’s Usage
The workspace screen covers everything at once. For one client, the project dashboard carries its own view.
| Segment | What it means |
|---|---|
| Used | Consumed this period |
| Scheduled | Committed to upcoming workflow runs between now and the end of the month, but not yet spent |
| Available | Ready for new requests |
Setting a Client’s Monthly Budget
Allocating credits gives a client a ceiling for their proactive work, drawn from your pool.
How a reservation actually behaves
An allocation isn’t taken out of your pool up front. What’s held back is the unspent portion of it, recalculated as the client works.
What Uses Credits
Anything that calls the AI draws from the pool. In practice that means:
Editing anything by hand costs nothing. Typing into a brief, changing a plugin in The Stack, writing a task, or reading any of these screens is free.
What Happens When You Run Out
Running out doesn’t lock the product. It stops the AI, and nothing else.
What stops
Anything that calls the AI becomes unavailable — reviews, AI chat in a task, Claro clarifications, brief generation. Where you try to use one, Atarim prompts you to add credits rather than failing silently.
What carries on
Tasks, comments, annotations, Collaborate, Kanban boards, the inbox, and every settings screen keep working. You can still write and edit a brief by hand, change your Stack mapping, and manage projects — none of that draws from the pool.
Scheduled work waits for a budget
FAQs
Do credits reset each month?
Usage is counted per billing period, which is what the Used figure reflects. Credits you buy on top sit in the same pool as your plan’s included credits.
Does allocating credits to a client take them from my pool?
Not immediately. Allocated credits are reserved against the pool rather than deducted from it, which is why the legend shows Allocated and Available as separate figures. They’re only consumed as that client’s work runs.
What’s the smallest budget I can set for a client?
One thousand credits, and the slider goes up to ten thousand in steps of a hundred.
Why does the project donut show different numbers from the settings bar?
They measure different things. The settings bar shows credits allocated to clients; the project donut shows credits scheduled against upcoming workflow runs. Both are commitments, but of different kinds.
Does editing a brief or changing a plugin cost credits?
No. Only AI actions draw from the pool. Typing into fields, changing settings, and reading reports are all free.
Can a client see my credit balance?
Settings is admin-only, so a Website Owner never reaches the workspace Credits & Usage screen. A client billing themselves manages their own top-ups instead.
How far back does the usage feed go?
It loads fifty records at a time and keeps loading as you scroll, so history is limited by patience rather than by a cut-off.
What happens when I run out?
AI actions become unavailable until you top up, but nothing else locks. You can still edit briefs, manage tasks, change settings, and run the parts of Atarim that don’t call the AI.
If I allocate credits to a client, are they gone from my pool?
Only the unspent part is held. The reservation shrinks as that client works, so credits move from reserved to used rather than being counted twice. Allocate 2,000 and once they’ve spent 600, only 1,400 is still held back.
Why is a client’s workflow not running when I have plenty of credits?
Scheduled work is gated on that client’s monthly budget, not your overall balance. With no budget set, approved workflows are marked Waiting and held. Set a budget and the first run starts that night.
Does a bigger top-up cost less per credit?
Yes. Pricing is volume-tiered and the rate per thousand drops as the amount rises. The panel shows the rate as you move the slider, so you can see the break points before you buy.
Can my team members see the balance?
No. Settings is admin-only, so Team Members and Collaborators never see the pool or the feed — though they can still use AI features, and their activity appears in your feed under their own name.
Why did the Scheduled figure drop without me changing anything?
It counts only the runs still due before the month ends. As those runs happen, the remaining commitment falls — so the number naturally decreases through the month and resets when the next one begins.
Conclusion
Credits & Usage answers two questions that otherwise get answered by guesswork: how much is left, and where the rest went. Because everything draws from one pool, a look at this screen before you approve a month of automation is usually enough to avoid running short halfway through it.
Set a budget per client and the picture gets sharper again — you stop reading one number for the whole agency and start seeing which client's work is actually consuming it.